Procurement Executive- Ikeja

Responsibilities:

1)Obtaining material requisition from various units for all items
Inventory:
2) Ensuring stock movements in coverage locations are above standard minimum level at all times in order to avoid OOS (Out-Of-Stock) and monitor the items’ Re-Order level
3)Compile material usage trend to identify excessive usage/waste, ensure economy utilization of items and provide report
4)Providing procurement solution and product research in order to identify items that meet the specific requirement with efficient performance
5)Conduct ROI analysis for critical items and comparison of values to provide necessary cost saving and economy of resources to the organization
6)Perform Procurement process optimization through constant suppliers’ evaluation and selection
7)Responsible for verifying Proformas/Quotations, following due process in obtaining requisite approvals for purchase orders and communicating order confirmation to the vendor
8)Undertake regular visit to assess the competence and qualification of the vendors
9)Responsible for maintaining proper correspondences with vendors (keeping all necessary stakeholders in loop)
10)Ensuring that items are delivered OTIF (On-Time-In-Full) in order to meet material requisition through proper Order tracking system
11)Responsible for proper documentation & filing of processes, orders, all relevant records and registers
12)Responsible for verifying Debit Notes for any claim from Suppliers and obtain Credit Notes from Vendors within appropriate time frame
13)Ensuring all Administrative issues which could impair OTIF are resolved within a reasonable timeframe and necessary escalation is made if delayed

14) Responsible for sourcing products and services for units in the company.
15)Other duties that may be assigned from time to time by the FC/BH

Requirements:

WORK GUIDES
Annual Purchase budgets and Internal Control SOPs

2, WORK CONTACTS

External working contact

Vendors and Service providers
Government Standard Organisation
E-Commerce apps and tools
Internal working contacts

Business Head
Finance Controller
Unit Heads
Central Support Team
Subordinates
REPORTS RECEIVED:

Purchase documents (Form M, TDS, Invoices, Waybills, LTO/LTI, Credit Notes, Security Registers)
Purchase Register
Shipment reports to/from Head Office
Stock item reports
Material Movement report
Shipment plan/delivery details
REPORTS PREPARED:

Purchase Trend
Status of Supplier’s Reconciliation
Inventory Status, Ageing Report and Expiry status
Inter-location transactions of items
Actions on Quality defects or variances in receipt of goods
Vendors’ Status and Balance Confirmation Report
Department/Unit usage trend analysis
Supplier’s evaluation and assessment ReportResponsibilities:

1)Obtaining material requisition from various units for all items
Inventory:
2) Ensuring stock movements in coverage locations are above standard minimum level at all times in order to avoid OOS (Out-Of-Stock) and monitor the items’ Re-Order level
3)Compile material usage trend to identify excessive usage/waste, ensure economy utilization of items and provide report
4)Providing procurement solution and product research in order to identify items that meet the specific requirement with efficient performance
5)Conduct ROI analysis for critical items and comparison of values to provide necessary cost saving and economy of resources to the organization
6)Perform Procurement process optimization through constant suppliers’ evaluation and selection
7)Responsible for verifying Proformas/Quotations, following due process in obtaining requisite approvals for purchase orders and communicating order confirmation to the vendor
8)Undertake regular visit to assess the competence and qualification of the vendors
9)Responsible for maintaining proper correspondences with vendors (keeping all necessary stakeholders in loop)
10)Ensuring that items are delivered OTIF (On-Time-In-Full) in order to meet material requisition through proper Order tracking system
11)Responsible for proper documentation & filing of processes, orders, all relevant records and registers
12)Responsible for verifying Debit Notes for any claim from Suppliers and obtain Credit Notes from Vendors within appropriate time frame
13)Ensuring all Administrative issues which could impair OTIF are resolved within a reasonable timeframe and necessary escalation is made if delayed
14) Responsible for sourcing products and services for units in the company.
15)Other duties that may be assigned from time to time by the FC/BH

Requirements:

WORK GUIDES
Annual Purchase budgets and Internal Control SOPs

WORK CONTACTS

External working contact

Vendors and Service providers
Government Standard Organisation
E-Commerce apps and tools
Internal working contacts

Business Head
Finance Controller
Unit Heads
Central Support Team
Subordinates

REPORTS RECEIVED:
Purchase documents (Form M, TDS, Invoices, Waybills, LTO/LTI, Credit Notes, Security Registers)
Purchase Register
Shipment reports to/from Head Office
Stock item reports
Material Movement report
Shipment plan/delivery details

REPORTS PREPARED:
Purchase Trend
Status of Supplier’s Reconciliation
Inventory Status, Ageing Report and Expiry status
Inter-location transactions of items
Actions on Quality defects or variances in receipt of goods
Vendors’ Status and Balance Confirmation Report
Department/Unit Usage Trend Analysis
Supplier’s evaluation and assessment Report