Executive Assistant

UNNO HEALTH GROUP, a leading healthcare organization with subsidiaries including Skin101 Clinics Limited, Skintivity Skincare Limited, and Ashley Medical Services Limited is seeking an exceptionally detail-oriented, proactive, Executive Assistant to provide comprehensive administrative support to the CEO.

The ideal candidate must be a detail-oriented professional with a proactive mindset and a passion for excellence.
The candidate must be able to thrive in a fast-paced environment, possess strong communication skills, and be capable of managing multiple tasks efficiently

Responsibilities:
Serve as the primary point of contact between the CEO and internal/external stakeholders, demonstrating professionalism and confidentiality at all times.

Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements with meticulous attention to detail, ensuring efficient use of time and resources.

Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO, maintaining accuracy and ensuring all details are thoroughly reviewed.

Proactively anticipate the needs of the CEO and take initiative to handle administrative tasks, prioritizing effectively to enhance productivity and effectiveness.

Coordinate and facilitate meetings, including preparing detailed agendas, taking comprehensive minutes, and following up on action items in a proactive manner.

Conduct thorough research and compile information as requested by the CEO to support decision-making processes, ensuring all data is accurate and relevant.

Manage incoming communication channels, including emails, phone calls, and mail, with a keen eye for detail and a proactive approach to addressing inquiries promptly.

Assist in the coordination of special projects and events, both internal and external, by taking the initiative to ensure all details are meticulously planned and executed.

Maintain confidentiality of sensitive information and exercise discretion in all interactions and communications, demonstrating utmost professionalism at all times.

Collaborate effectively with other members of the executive team and support staff to ensure seamless operations and communication within the organization, taking proactive steps to address any potential issues or concerns.

Qualification/Requirements:

* Bachelor's degree in Business Administration, Communications, or related field preferred.

* Proven experience of 2-3 years as an Executive Assistant or similar role, supporting C-level executives, with a demonstrated ability to pay meticulous attention to detail.

* Excellent written and verbal communication skills, with a keen eye for detail and accuracy in all communications.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

* Strong organizational and time management skills, with the ability to proactively prioritize tasks and take initiative to address any potential challenges.

* Discretion and confidentiality in handling sensitive information and situations.

* Flexibility and adaptability to changing priorities and responsibilities in a dynamic environment, with a proactive mindset to tackle new challenges as they arise.

* Professional demeanor and interpersonal skills, with the ability to interact confidently with individuals at all levels of the organization and external stakeholders.

*Previous experience in the healthcare or aesthetic industry is an added advantage.

* Content creation skill is an added advantage.