PA/Admin Assistant

Candidate must be living within Yaba.

Job Type: Full-time/Onsite

Job Summary:

We are looking for a reliable and efficient Personal Assistant/Office Assistant to provide administrative support to our team. The successful candidate will be responsible for managing the day-to-day operations of the office, providing administrative support to the team, and ensuring the smooth running of the office.

Key Responsibilities:

1. Administrative Support:
- Provide administrative support to the team, including answering phone calls, responding to emails, and managing correspondence.
- Manage and maintain electronic and paper files, ensuring confidentiality and accuracy.
- Develop and implement effective filing systems, both physical and digital.
2. Office Management:
- Manage the day-to-day operations of the office, including maintaining supplies, managing the office budget, and coordinating maintenance and repairs.
- Ensure the office is well-organized, tidy, and presentable at all times.
3. Scheduling and Coordination:
- Manage calendars, schedule appointments, and coordinate meetings and events.
- Ensure timely and accurate communication with team members, clients, and stakeholders.
4. Travel Arrangements:
- Book travel arrangements, including flights, hotels, and rental cars.
- Prepare and manage travel itineraries, ensuring accuracy and attention to detail.
5. Special Projects:
- Assist with special projects, including research, data entry, and document preparation.
- Provide support for events, conferences, and meetings, including logistics, catering, and materials preparation.

Requirements:

1. Education:
- Minimum of OND, HND or BSC.
2. Experience:
- 2+ years of experience as a personal assistant, office assistant, or administrative assistant.
- Experience working in a fast-paced office environment.
3. Skills:
- Excellent communication, organizational, and time management skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain confidentiality and handle sensitive information.
- Strong attention to detail and ability to multitask.
4. Personal Qualities:
- Friendly, approachable, and professional demeanor.
- Ability to work independently and as part of a team.
- Flexibility and adaptability in a changing environment.