HR & Admin Officer

HR & Admin Officer
Location – Victoria Island, Lagos
Years of Experience – 3 years
Industry: Financial Advisory
Reports to: Human Resource Manager
BASIC DESCRIPTION OF JOB.
To provide team second-line leadership for the Human Resources/Administration Department.
DESCRIBE THE JOB IN DETAIL
A. HR Strategy Development & Implementation
• Assist in the development of the HR Strategy by reviewing existing policies, procedures and practices detailed in the Staff Handbook and other documents.
• Develop proposals for amendments and/or the introduction of new policies, procedures and practices.
• Assist in the preparation of Admin/HR reports – monthly & annual - to the Management Team.
B. Employee Management & Policies
• Serve as a link between management and employees by administering contracts and helping to solve work- related problems.
• Advice line managers/supervisors on current employment legislation, policies and procedures to ensure HR policies, procedures and standards are applied consistently and equitably.
• Perform difficult staffing duties, including dealing with understaffing, refereeing disputes & grievances, terminating employment, and administering disciplinary procedures.
• Provide specialist employee relations advice and guidance to Service Areas with respect to compensation, disciplinary, grievance and absence, to ensure acceptable levels of individual employee performance.
• Advise on handling redeployment and redundancy situations, contracts of employment, terms and conditions of employment, remuneration, resourcing, policies and procedures to enable fair consistent and effective management of human resources.
• Administer the company’s reward and recognition programs.
• Administer Staff health benefits programs and address related issues from staff.
C. Recruitment & Selection
• Attract, retain and motivate staff.
• Manage the Employee Engagement and Retention Process.
• Oversee the recruitment process and ensure candidates fit the role and company culture.
• Process probationary reviews, confirmations, employee evaluations and terminations.
• Promote equality and diversity as part of the culture of the company.
• Propose innovative and creative measures to address pressing staffing issues in the company at every point in time.
D. Training & Development
• Analyze training needs of departments, plan training programs and oversee the logistics of such programs.
• Determine training requirements, design and develop training and development programs based on both the
company’s and the individual's needs.
• Design of the Company’s Training Plan and individual annual learning & development plans.
• Prepare the training budget.
• Develop training materials for in-house courses.
E. Performance Management
• Administer the Performance Management and improvement systems.
• Administer all matters relating to career development, talent management, and employee development of the staff.
• Advise on and resolve performance related issues.
• Perform analysis on key metrics/processes and recommend process improvements that help to maximize efficiency.
• Communicate job expectations, measurement standards and key performance indicators to all members of the company.
• Assist in the preparation and reporting of all performance measures and results to management.
• Administer career-pathing process for employees and succession plan for key leadership roles.
F. Compensation and Benefits
• Administer all Payroll matters and administer monthly Payroll for HQ, Custodian & CIT divisions.
• Maintain records relating to staff compensation such as overtime, performance incentive etc.
• Administer employee files and records to ensure accurate payment of benefits and allowances.
• Implement all activities related to payroll including tax clearance etc.
• Ensure accurate and timely monthly remittances to all related regulatory bodies such as PAYE, Pension etc.
• Complete all payroll related monthly reconciliations and filling.
• Administer HR-related documentation, such as offer letters, contracts of employment, and pension information.
• Administer new reward components in compensation package.
• Undertake regular salary surveys, reviews and compensation structuring of the company.
• Ensure company’s compliance with labour laws, including reporting requirements on payroll.
• Ensure all Payroll-related issues are resolved promptly.
G. Budgeting & Control
• Meet financial objectives by forecasting requirements; preparing budgets; scheduling expenditures; analyzing variances; initiating corrective actions.
H. HR Projects
• Oversee all Human Resources projects
KNOWLEDGE, SKILLS AND ABILITIES
• Demonstrate leadership and decision making skills; Strong organizational, communication, and interpersonal skills; Team-oriented thinking and action; Flexibility and adaptability to changing situations; Ability to interpret, understand and relate complex policies and procedures; High proficiency in the use of Microsoft office tools; People / Resource management skills; Highly innovative & creative; Detail & Result orientation; Must be able to identify and resolve problems in a timely manner; Must be able to gather and analyze information; High level of initiative; Good conflict management skills; Good negotiation skills; High analytical ability; Good investigative skills; Financial Skills - developing Budgets and tracking Budget Expenses; Process Improvement; Supply Management & Inventory Control; Project Management Skills; Presentation Skills; Good Reporting Skills