Administrative Assistant

JOB SUMMARY:
As an Administrative Assistant you play a dynamic role which combines administrative tasks with a significant focus on research support. This position is critical to the smooth functioning of the organization, as it requires the ability to efficiently manage administrative functions while also contributing to various research initiatives. The ideal candidate will be organized, detail-oriented, and possess strong research skills to help the organization achieve its objectives.

KEY RESPONSIBILITIES:
• Provide comprehensive administrative support, including managing phone calls, emails, and correspondence.
• Maintain and organize both physical and electronic filing systems for easy retrieval of documents.
• Assist in planning and executing research projects, including data collection, analysis, and report preparation.
• Address inquiries, provide information, and resolve issues or concerns as they arise.
• Enter and maintain data in databases, ensuring data accuracy and completeness.
• Conduct literature reviews and compile information from various sources.
• Greet and assist visitors, ensuring a professional and welcoming environment.
• Efficiently manage multiple tasks and projects simultaneously, ensuring deadlines are met.
• Generate reports and summaries based on collected data.
• Maintain office supplies and equipment, and coordinate repairs or replacements as needed.
• Prepare, edit, and proofread documents, reports, and presentations.
• Assist with day-to-day administrative tasks, including answering phone calls, responding to emails, and managing calendars.
• Take on ad-hoc tasks and assignments as necessary.

QUALIFICATIONS:
• B.SC or HND in English & literary studies, Law or related field.
• Excellent verbal and written communication skills.
• Familiarity with research methodologies and data collection techniques.
• Proficient in MS Office Suite and other relevant software.
• Strong research skills, including the ability to gather, analyze, and present information effectively.
• Excellent organizational, time management, and multitasking skills.
• Attention to detail and a high level of accuracy in tasks.
• Knowledge of office equipment and procedures.
• Must be IT Savvy
• Proximity to location is an added advantage