Administrative Officer

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Officer. As an Administrative Officer, you will play a crucial role in ensuring the smooth operation of our organization by managing administrative tasks and providing support to various departments.

Responsibilities:
1. Office Management: Oversee the day-to-day operations of the office, including managing office supplies, equipment, and facilities. Ensure a clean and organized work environment.
2. Administrative Support: Provide administrative support to senior management and other departments as needed. This includes scheduling meetings, managing calendars, and preparing reports and presentations.
3. Documentation and Record Keeping: Maintain accurate and up-to-date records of correspondence, contracts, and other important documents. Ensure proper filing and retrieval of documents.
4. Communication: Serve as a point of contact for internal and external stakeholders. Answer phone calls, respond to emails, and handle inquiries in a professional and timely manner.
5. Travel and Logistics: Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation. Arrange logistics for meetings, conferences, and events.
6. Budget and Expense Management: Assist in budget preparation and monitor expenses. Process invoices, maintain financial records, and reconcile expenses.
7. HR Support: Assist with HR-related tasks, such as maintaining employee records, onboarding new hires, and organizing employee engagement activities.
8. Compliance: Ensure compliance with company policies and procedures. Assist in preparing and maintaining documentation for audits and inspections.

Requirements:
1. Bachelor's degree in Business Administration, Management, or a related field.
2. Proven experience in an administrative role, preferably in a fast-paced environment.
3. Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
4. Excellent communication skills, both verbal and written.
5. Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
6. Attention to detail and accuracy in work.
7. Ability to handle confidential information with integrity and discretion.
8. Strong problem-solving skills and the ability to work independently and as part of a team.

If you are a proactive and resourceful individual with a passion for organization and efficiency, we would love to hear from you. Join our team as an Administrative Officer and contribute to the success of our organization.