Finance Officer

Job Title: Finance Officer (Junior)
Location: Ilupeju, Lagos

Job Summary:
This position involves maintaining accurate financial records, preparing financial reports, and performing various accounting duties as assigned. The Finance analyst collaborates closely with the accounting department and other teams within the organization in a timely and professional manner to ensure the company meets its short- and long-term financial goals.
Key Responsibilities:
As part of our commitment to exceptional service, client invoices are expected to be error-free and promptly dispatch in accordance with clients’ specifications, aiming to complete the process within 24 hours from the receipt of service entries or purchase orders each month.
Guarantee the precision of financial records by meticulously entering all accounting transactions into the system. This ensures the integrity and reliability of our financial data, which is fundamental for informed decision-making and financial reporting.
Maintain systematic and accurate filing of all financial documents and supporting materials within the designated finance folder daily. This practice is essential to facilitate efficient file retrieval by team members and to uphold uninterrupted business operations.
Ensure vigilant monitoring and management of all receivables and payables. This involves active coordination with relevant departments, clients, and vendors to streamline the collection and payment processes, thereby maintaining a healthy cash flow and financial stability for the company.
Ensure the timely submission of all statutory returns, including PAYE, WHT, VAT, and others, to the respective State Internal Revenue Service and Federal Inland Revenue. The submissions will be completed at least five days prior to the statutory deadlines, upholding our commitment to compliance and fiscal responsibility.
Actively engage in and support the successful completion of statutory and regulatory audits by adhering to the established audit planning schedule. This role is crucial in ensuring that all financial activities comply with legal standards and reflect our commitment to transparency and accountability.
Any other assignments delegated by the Team leads.

Requirements:
BSc or HND in Accounting/Business Administration (any other related courses)
Professional qualification in ICAN/ACCA – Student membership or Affiliate
0 - 3 years’ experience in finance and business management related fields.
Proficiency in Ms office and accounting software (D365 preferred)
working knowledge of basic accounting standards and the Nigerian tax and other regulations.
Dependability and demonstrated ability to maintain and hold confidential information.
Attention to detail and accuracy.
Ability to work independently and as part of a team.
Good analytical and problem-solving skills
Strong written and verbal skills.
Demonstrated ability to prioritize efficiently.

Key Performance Indicators
Client Invoicing Efficiency– 40%
Promptness and Accuracy: Issue invoices to MHE Outsourcing and After Sales clients with 100% accuracy within 24 hours following the receipt of the Good Receipt Note (GRN) or Service Entry Sheet (SES).
Dispatch and Delivery: Guarantee that all invoices are sent out promptly, using the correct format and medium as specified by each client, ensuring adherence to their individual invoicing protocols.
Invoice Confirmation: Vigilantly confirm that invoices have been properly received by clients and acknowledged as valid for payment, completing the invoicing cycle effectively.
Statutory Reporting Compliance – 20%
PAYE Filing: Systematically organise monthly PAYE filings as part of the annual compliance cycle, ensuring consistent adherence to tax obligations.
VAT and WHT Management: Efficiently process VAT and WHT remittances, dispatching the necessary details to our tax consultants by the 5th of each subsequent month and finalising filings by the 15th.
PAYE & Pension Remittances: Execute PAYE and pension remittance schedules promptly, guaranteeing payments are completed within 10 days following the payroll date.
Audit Support: Provide robust support in gathering documents and information, facilitating the smooth execution of statutory and regulatory audits.
Financial Reporting and Balance Sheet reconciliation Excellence – 15%
Deadline Compliance: Submit all financial reports within the established timelines, aiming for a zero-delay record.
Reconciliation Accuracy: Achieve a 99% accuracy rate in reconciling balance sheet accounts, ensuring all figures match the corresponding documentation and transactions. Complete reconciliations within 7 business days after the end of each reporting period, contributing to prompt financial statement preparation.
Discrepancy Resolution: Identify and resolve any discrepancies within 24 hours of detection, maintaining the integrity of financial data.
Account Payables – 10%
Invoice Verification: Conduct thorough examinations of vendor invoices to ensure accuracy. Promptly communicate with vendors regarding any discrepancies or errors detected.
Invoice Processing: Efficiently post all approved invoices into the ERP system.
Payables Tracking: Regularly update the account payables ledger on a weekly basis. Coordinate with the Finance Controller to review and validate the updated tracker.
Inventory Oversight & Prepayment Accuracy – 10%
Inventory Reconciliation: Collaborate with the warehouse manager to conduct regular stock counts and reconcile physical inventory with records in the ERP system, ensuring data integrity and accuracy.
Prepaid Expenses Tracking: Record prepaid expenses meticulously in the ERP to reflect true financial commitments and future cash flows.
Expense Amortization: Implement a consistent monthly amortization process for expenses in the ERP, ensuring financial statements accurately represent the company’s economic activities.
Innovation & Team Contribution KPI – 5% Contribution
Strategic Improvement Proposals: Actively identify and propose enhancements to optimise the finance team’s operations and the organization's overall performance.
Team Collaboration: Engage proactively with colleagues, fostering a collaborative environment to drive collective success.