Camp Services Coordinator III

MAIN FUNCTIONS
Coordinate the delivery of Camp and Catering services, Grounds-keeping, Non Process
Building cleaning and minor Earthworks and Road Maintenance tasks within operational
organizations. Includes services for local Airfield and occasional support to remote sites or
assisting with project and contingency operations. To be considered for this role you must
have strong safety leadership skills with previous exposure to major oil & gas company
safety culture. In addition, you must be able to present ideas and communicate effectively
across all levels of management.
TASKS AND RESPONSIBILITIES
• Supervise and lead the safe performance of staff and contractors performing Facility
Services functions, including Camp and Catering operations, Camp Maintenance and
domestic services across non-process facilities
• Ensure control and accountability for all consumable resources, from order through to
end use
• Ensure integrity of ration reconciliations. Report and assist in investigating any
discrepancies or losses
• Ensure accurate maintenance of Attractive Items registers, and accountability for
equipment
• Lead the implementation of oi System (oi) 8-1, including the conduct of Interface
Meetings, with associated contractors
• Ensure service levels are maintained for Facility services functions, with clearly
promulgated service levels and procedures for support such as catering, room utilization
and cleaning services
• Supervise the maintenance of accurate Camp Person On Board (POB) records, through
the assistance of Personnel Tracking System (PTS) and Camp administrators
• Monitor ration and consumable usage. Plan and place orders for replenishment of bulk
stores
• Identify and report any unusual fuel consumption
• Ensure all equipment is serviceable, clean and maintained
• Coordinate maintenance activities through the Maintenance department as required
• Establish camp feedback and grievance management systems to promote continuous
improvement
• Ensure reliable Waste Water, Potable water and Power to camp facilities, interfacing with
other Maintenance and Plant operations teams as required
• Manage accounts with suppliers, and distributors
• Maintain compliant, accurate records of all deliveries, bills and accounts
• Ensure the safe handling of rations and food products by all employees & contractors.
Ensure compliance with procedures
• Update and continuously improve procedures where required
• Review camp numbers and occupancy schedules
• Ensure full and complete reporting of group activities, including routine KPI’s and
Metrics, as well as other reports as required
Execution
• Responsible for the day to day execution of work by the work team (Facility Services
contractors)
• Guides and controls company activities to meet production priorities, achieve or exceed
safety, cost saving, schedule and quality objectives
• Coordinate services for specific project or contingency support activities
• Responsible for overseeing the compliance, operational performance and cost of
logistics contractors
• Specialist input at meetings: Logistics team meetings, Facility Toolbox meetings,
Planning Meetings, Contractor meetings and workshops
Compliance
• Ensures Facility Services teams comply with all applicable company oi standards
• Ensure the company Management Of Change Process is adhered to
• Liaise closely with Operations group on Facility service support tasks and issues
• Liaise closely with Contracts and Procurement Group in the management of Fuel
Contractors and Suppliers
Best Practices
• Implementation of Logistics Best Practice implementation Facility Services operations
• Participate in the continuous improvement of Facility Service support, ensuring close
integration with stakeholders and other functions (e.g.: Operations and Maintenance
(O&M), Procurement, Security)
• Identification and implementation of contractor performance improvement opportunities
Cost Control
• Utilize company benchmarking and market analysis to ensure safest and most effective
use of Logistics funding for services
• Forecast future Facility Service requirements to assist in budget development and
assuring regular supply
Safety, Health and Environmental (SHE)
• Communicates job safety requirements to ensure that subordinates understand the work
objectives, safety, health, environmental and security concerns associated with Fuel
handling and distribution
• Demonstrates proactive use of the safety management and loss prevention tools
• Ensure safe work within own group and area: demonstrate safety leadership
SKILLS AND QUALIFICATIONS
Competencies
• Highest standard of Safety, Health, Environment aptitude and cultivates the same in
others
• Cultural sensitivity
• Understanding of the Production Logistics models for Facility Services support, and their
application in the Upstream field environment
• Work in extreme and remote environments
• Ability to interface professionally with contractors, suppliers and end users of Facility
Service support
• Can build good relationship with others, while achieving objectives. Fosters co-operation
with other teams, and 3rd parties
Qualifications
• Food handling, food safety and catering / camp supervision qualifications
• IT systems- ERP / Microsoft Word Apps to Intermediate standard
• Training or leadership qualifications or certifications
• Safety leadership qualifications or certifications
Experience
• Experience with Camp Operations and building maintenance functions, with remote
experience preferred
• Experience within a large corporation or complex organizational setting
• Experience in staff supervision, in a developing country environment
• Experience managing contractors within a dynamic, challenging and unpredictable
environment
• Experience of using SAP (or other) computerized maintenance management tools
General Technical Skills
• Strong safety and compliance focus, setting challenging targets for the team and
individuals
• Advanced understanding of catering, camp management and facility services, in a
remote environment
• Understanding of company control systems and oi Systems
• Understanding of contractual methodologies for delivering camp, catering and facility
services
• Understanding and knowledge of the local commercial environment, and the role of
government and regulatory authorities
• Ability integrate security and community objectives into operational plans for Facility
Service delivery. Good interpersonal and motivation skills, with ability to manage discipline
and performance issues in the workplace
Specific Technical Skills
• Knowledge of safety management tools and processes.
• Knowledge of Hygiene audits, vector control and other Health management functions
within a camp setting
• Knowledge of spill response, cleanup and reporting for environmental incidents
• Knowledge of waste management procedures and requirements
• Knowledge of company and local regulatory frameworks for Food safety, camp buildings
and earthworks/road works
• Ability to identify risks, and facilitating solutions for improved performance of Facility
Services operations
• Knowledge of resources industry work environments and systems
• Sound written communication and reporting skills
• Sound IT applications ability (SAP, MS Project, PowerPoint, Excel,)