Facility Manager

Position: Facility Manager
Industry: Finance Services (Insurance and Investment)
Location: VI, Lagos Sate, Nigeria
Job Type: Full-Time
Budget: Open to Negotiation

Job Description (Summary)
As Facility Manager, you're responsible for the efficient and effective operation, maintenance, and management of a company's facilities. The role includes overseeing building maintenance, handles any renovations, refurbishments, and office updates to ensure everything runs smoothly and according to rules and regulations, coordinating space management, ensuring safety and compliance, managing vendor relationships, and leading facility-related projects. This position requires a high level of expertise, exposure, leadership skills, and the ability to work under pressure while managing multiple priorities.
Facility Operations and Maintenance
Develop and implement preventive maintenance programs for building systems (HVAC, plumbing, electrical, etc.).
Conduct regular inspections to ensure proper operation and maintenance of all facilities.
Oversee the cleaning, landscaping, and maintenance services to ensure a safe and attractive environment.
Maintain complex preventative and corrective maintenance schedules; to ensure asset integrity and value of all building systems and architectural components.
Work with Technical staff to provide expert guidance in maintaining and repairing facility systems and equipment.
Assume responsibility for the technical aspects of facility operations
Manage building automation systems to optimize energy efficiency and environmental comfort.
Ensure seamless operation of critical technical systems.
Maintain a constant presence across the facility to oversee operations.
Prioritize and orchestrate the resolution of issues identified during inspections.
Space Management
Plan and coordinate office layouts, including furniture, equipment, and workspace assignments.
Ensure optimal utilization of space to accommodate business needs and growth.
Manage moves, adds, and changes (MAC) processes efficiently with minimal disruption.
Safety and Compliance
Conduct regular safety audits and emergency drills to prepare staff for potential incidents.
Maintain accurate records and documentation for all compliance and safety-related activities.
Follow and apply all Health and Safety and Emergency Response, aligned with AIICO Insurance policies to ensure the safety of all employees and building occupants.
Work in collaboration with Health Safety and Environment Teams for support and direction on key programs to emphasize Safety Culture
Ensure compliance with corporate and legislated policies, procedures, practices and guidelines related to environmental, building codes and issues by applying cursory knowledge of legislation related to these areas
Lead and instill a culture of safety and compliance throughout the building/region.
Oversee compliance with all relevant safety regulations and standards.
Vendor and Contractor Management
Identify, evaluate, and manage relationships with vendors and service providers.
Negotiate contracts and service agreements to ensure cost-effective solutions.
Monitor contractor performance to ensure compliance with contractual obligations and meet quality standards and timelines.
Manage vendor relationships to optimize service delivery and efficiency.
Budget and Financial Management
Develop and manage the facilities budget, ensuring all expenses are within approved limits.
Track and report on facility expenditures, identifying areas for cost savings and efficiency improvements.
Prepare financial forecasts and reports for senior management.
Meet annual targets as per contractual performance indicators.
Track and report on budget positive or negative trends performance regularly.
Project Management
Lead facility-related projects, including renovations, upgrades, and new construction.
Coordinate with internal stakeholders and external contractors to ensure projects are completed on time and within budget.
Monitor project progress and adjust plans as necessary to address issues and changes.
Team Leadership
Manage and develop a team of facility staff, providing guidance, training, and performance evaluations.
Identify and nurture leadership potential within the facility management team and provide mentorship and coaching to team members to help them advance in their careers.
Foster a collaborative and productive work environment, promoting teamwork and professional growth.
Delegate tasks effectively and ensure accountability for responsibilities.

Core Competencies:
Strong leadership & team development
Safety and regulatory compliance
Proficiency in CAFM & building systems
Strategic planning & space utilization
Emergency preparedness & HSE enforcement
Financial planning and cost optimization
Clear communication & stakeholder engagement
Vendor & contractor performance management
Budget tracking & project forecasting

Required Qualifications & Experience
Bachelor’s degree in Facility Management, Engineering, Business Administration, or related field
Professional management certification is mandatory
7+ years of proven experience in facility management or a related role.
Strong understanding of building systems, maintenance procedures, and safety regulations.
Excellent project management skills with the ability to handle multiple projects simultaneously.
Proficiency in computer-aided facility management (CAFM) software and other relevant technologies.
Exceptional leadership and interpersonal skills, with the ability to motivate and manage a diverse team.
Strong analytical and problem-solving abilities, with a focus on continuous improvement.
Effective communication skills, both written and verbal, for interacting with all levels of the organization.