Payroll Management Officer

Job Summary
The Payroll Management Officer is responsible for the end-to-end management and processing of payroll for all staff and the provision of a high-quality comprehensive payroll service ensuring that salaries and expenses are paid within the regulatory framework of the Company.

Responsibilities
PAYROLL MANAGEMENT
1. Maintain payroll information by designing systems; directing the collection, calculation, and entering of data
2. Update payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers
3. Comply with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions
4. Review time sheets, work charts, wage computation, and other information in order to detect and reconcile payroll discrepancies and ensure accuracy of payroll
5. Manage the payroll system and ensure that employee information is accurate and up to date.
PAYROLL REPORTING
1. Maintain reports and payroll transactions to support the integrity of the system and to meet audit requirements
2. Prepares reports by compiling summaries of earnings, taxes, deductions, leave and non-taxable wages
3. Ensure end of year procedures are followed including reconciliation lodgement of taxation requirements e.g. payment summaries.

PAYROLL ADMINISTRATION
1. Balance the payroll accounts by resolving payroll discrepancies
2. Maintain payroll guidelines by writing and updating policies and procedures
3. Contribute to team effort by accomplishing related results as needed
4. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
5. Every other delegated and assigned duties

CONTACT PERSON
1. Be the main point of contact with external suppliers (insurance, retirement and payroll companies.)
2. Provide payroll information by answering questions and requests
3. Maintain employee confidence and protects payroll operations by keeping information confidential

Job Requirements/Competencies
Qualifications
1. BSC/HND in Management or Social Science or any related discipline from a reputable University/Polytechnic
2. Minimum 2nd Class Lower
3. Relevant professional qualification(s)

Experience 1
1. Minimum of Three (3) years cumulative cognate experience in a HR/Payroll Administration role
2. Considerable knowledge of MARPOL, waste Management or shipping and port operations
3. Highly numerate, with good turnaround time on tasks, ability to deliver with minimal supervision

Competencies Technical:
- Good command of Excel
- Good HRIS knowledge
- Designing planning projects with assistance
- Policy development with costing/implications
- Familiarisation and interpretation of labour rules and government regulations, policies, processes and procedures
- Interprets and applies laws, regulations and procedures relating to employee rights and benefits
- Computer appreciation
- Mathematical aptitude and analytical skills

Behavioural:
- Excellent interpersonal skills
- Excellent oral and writing skills
- Attention to details
- Negotiation skills
- Problem solving
- Analytical skills

Physical & Other Requirements
1. Any other official duties that may be assigned from time-to-time
2. Resourcefulness & Resilience