Corp Account Payable Officer

MAIN FUNCTIONS IN FINANCE DEPARTMENT
1. Payables Management
2. Vendor’s Management
3. Cashflow
4. Internal Audit and Procurement Liaison
5. Order Tracking
6. File Management.

Job Description
Payables Management
1. Ensure all invoices are verted for validity and accuracy.
2. Stamp invoices received.
3. Ensure all request and payment authorizations are in line with ACPML’s delegation of authority.
4. Ensure all payment documents are checked by Internal Audit department before payment is processed.
5. Ensure Invoices are forwarded to the Tax unit for consideration of applicability.
6. Ensure all SAP transaction postings are timely done.
7. Ensure payment are made to vendors in accordance to the payment terms stated in the purchase order. In cases where vendors are not issued PO, payment will be made on or before 30 days after receipt of all necessary document except in cases where transaction is treated as ‘Over the Counter’.
8. Payment notification to beneficiaries are timely advised electronically/manually (within 2 working days).
9. Attach all necessary backup to SAP print out and ensure proper filing.

Payable management KPI
1. To ensure 100% accuracy and completeness of and rendition of payout reports on a weekly and monthly basis.
2. Zero errors on payment instruments.
3. Ensure timely payments on all requests in line with payment terms.

Payable Management skills
1. Analytical
2. Problem solving
3. Communication
4. Team spirit
5. Interpersonal relationship
6. Time management
7. Delegation
8. High level of numeracy

Payable Management competencies
1. Excel savvy
2. Good SAP business One knowledge
3. Planning and Thinking ahead
4. Good use of ERP
5. Good banking transaction knowledge
6. Accuracy and Self review
7. Ability to reflect

CASHFLOW PROJECTION AND PLANNING
1. Projection and planning of cashflow to prevent cash liquidity crisis.
2. Collation and consolidation of all Prospective Identified Expenditures (PIEs).
3. Monitoring and tracking of due payment.
4. Ensure currency availability and determining when currency SWAP will be required.

CASHFLOW PROJECTION AND PLANNING
1. Submission of weekly cashflow on or before Monday of every week.

SKILLS
1. Analytical
2. Problem solving
3. High level numeracy
4. Project management
5. Communication
6. Presentation
7. Negotiation

COMPETENCIES
1. Planning and thinking ahead
2. Excel savvy
3. ability to reflect on one's own work as well as the wider consequences of financial decisions
4. Accuracy and self-review
5. Good banking transaction knowledge
6. Appreciable understanding and ations of tax laws
7. Deadline driven

INTERNAL AUDIT AND PROCUREMENT LIASION
1. Liaison with internal audit on payment document checks, payments made and follow up on procurement on order raised and terms of payment
KPI
1. Resolving queries raised on or before 2 working days.
2. Provision of information requested for on or before 3 working days.
SKILLS
1. Interpersonal
2. Communication
3. Negotiation
4. Problem solving
5. Presentation
COMPETENCIES
1. Planning and thinking ahead
2. Good SAP business one knowledge
3. Accuracy and self-review
4. Proficiency in IT and use of computer

FILE MANAGEMENT
1. Filing
2. Keeping files in good shape
3. Maintain and update file log
KPI
1. Ensure all files are well tagged properly
SKILLS
1. Delegation
2. Interpersonal
3. Problem solving
COMPETENCIES
1. Excel Savy
2. Ability to reflect
3. Accuracy and self-review