Executive Assistant to a Pastor

COORDINATE ALL REPORTS AND CORRESPONDENCE
Liaising regularly with all Head of units on assigned tasks, reports for submission and other vital information
Follow up and ensure all direct reports to the principal execute assigned task on a timely basis
Conduct initial review of operations and subsequent regular reviews of all departments and recommend areas for improvement thereafter
Receive and respond to correspondence

ADMINISTRATIVE DUTIES
Review provincial assignment diary, action points and follow up with appropriate personnel
Ensure control of access to the the principal's office and lock up daily
Preparation of presentations and seminar (electronic and paper) for the principal as required
Tracking and monitoring responses to the region's e-mail address and ensure issues addressed on timely and accurate basis
Ensure the Post office box is regularly cleared and all coming mail duly forwarded to the principal
Receive correspondence for the principal 's office from all concerned and distribute correspondence from out-tray. Please ensure the 24 hours turn-around time is maintained by recipients of such correspondence
Ensure cleanliness and orderliness of the principal 's desk and surroundings including washroom
Ensure all documents are promptly filed away in relevant files and update file register as needed
Ensure timely payment of the principal .'s bills for telephone IPAD and internet access