Personal Assistant (PA) - GMD

Role Summary
We are seeking a highly organized and discreet Personal Assistant (PA) to provide comprehensive executive support
to our Group Managing Director. The ideal candidate will be exceptionally professional, proactive, and skilled in
managing complex schedules while handling confidential matters with utmost discretion. Also, the candidate must be
computer literate and have high proficiency in all Microsoft Suites packages.

Key Responsibilities:
• Manage GMD's calendar, including scheduling meetings, appointments, and travel arrangements
• Coordinate and prepare for board meetings, executive committees, and high-level presentations.
• Draft and edit correspondence, presentations, and reports.
• Handle confidential documents and information with absolute discretion.
• Act as the primary point of contact between GMD and internal/external stakeholders.
• Organize meetings, conferences, and events.
• Ensure GMD is properly prepared for all meetings with necessary documents.
• Send reminders and follow-up messages for important meetings and deadlines.
• Process expense reports and manage reimbursements.
• Manage subscriptions and memberships.
• Organize and maintain physical and digital filing systems.
• Coordinate with various departments on GMD's behalf.
• Screen and direct queries to appropriate channels.
• Maintain relationships with key external contacts.
• Coordinate with vendors and service providers.
• Handle post-event documentation and follow-up.