Administrative Officer

Job Description: Administrative Officer

Location: Mabushi Abuja

Employment Type: Full-Time

Experience Level: 1–3 years

Industry: Human Resources

Job Overview

We are seeking a dedicated, hardworking, and IT-savvy Administrative Officer to join our dynamic team in the human resource industry. The ideal candidate will be responsible for ensuring smooth daily operations, maintaining a respectful and collaborative workplace, and delivering high-quality administrative support to enhance overall
Key Responsibilities

Administrative Support:

• Organize and manage office schedules, appointments, and meetings.
• Maintain and update records, files, and databases.
• Prepare and process reports, presentations, and correspondence.

IT Management:
Utilize software tools to streamline administrative processes.
• Troubleshoot minor IT-related issues and liaise with IT support when necessary.
• Maintain and update HR software systems.

Team Management:

• Supervise and coordinate the activities of office assistants and cleaners.
• Ensure the office environment is clean, organized, and conducive for operations.
• Assign and monitor tasks to ensure efficiency and accountability.
Proposal and Business Writing:

• Draft, review, and edit proposals for business opportunities.
• Write detailed and persuasive business documents, including contracts and reports.
• Collaborate with the team to align proposals with company goals.
Research:

• Research and develop training topics relevant to the human resource industry.
• Stay updated on industry trends and incorporate insights into company initiatives.
• Compile research findings into actionable recommendations and presentations.

Office Coordination:

• Manage office supplies and inventory to ensure smooth operations.
• Act as the first point of contact for internal and external stakeholders.
• Coordinate communication across departments.
Compliance and Documentation:

• Ensure proper documentation of contracts, invoices, and company records.
• Maintain confidentiality of sensitive information.
• Ensure compliance with organizational policies and HR regulations.

Support HR Functions:

• Assist in recruitment processes, including scheduling interviews and maintaining candidate records.
• Support training sessions and employee engagement activities.

Qualifications and Requirements

• Education: Bachelor’s degree in Business Administration, Human Resources, or a related field.
Experience: 3- 4 years of administrative experience, preferably in the human resource industry.
IT Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), HR software, and other administrative tools.

• Strong organizational, time management, and multitasking skills.

• Excellent written and verbal communication skills.

• High level of integrity, dedication, and respect for colleagues and clients.

• Ability to work under pressure and meet deadlines with minimal supervision.
Key Attributes

• Hardworking and proactive.
• Detail-oriented and dependable.
• Adaptable and quick to learn new technologies.
• Collaborative with strong interpersonal skills