Administrative Manager

Job Summary:
The Group Administrative Manager oversees and coordinates the administrative functions of the entire group and its subsidiaries. The role ensures efficient office operations, standardisation of administrative processes, effective facility management, and support services across the group to promote organisational efficiency and strategic objectives.

Key Responsibilities:
Administrative Leadership

Oversee and coordinate administrative activities across the group and its subsidiaries.

Develop and implement administrative policies, procedures, and systems to standardise operations.

Supervise and support subsidiary admin managers or officers.

Facility and Asset Management

Manage group office facilities to ensure safety, cleanliness, functionality, and cost-effectiveness.

Oversee maintenance of office equipment and assets, ensuring proper records are kept.

Procurement and Resource Management

Coordinate procurement of office supplies, equipment, and services in line with company policy.

Ensure cost-effective management of resources while maintaining quality standards.

Records and Documentation

Oversee documentation, filing systems, and record-keeping to ensure confidentiality, security, and easy retrieval.

Ensure compliance with statutory and regulatory requirements in documentation processes.

Staff Supervision and Development

Manage, train, and motivate administrative staff across the group.

Conduct performance appraisals and provide recommendations for development or restructuring.

Support to Management

Provide administrative support to the Group Managing Director, Executives, and other departments as required.

Prepare and submit timely reports on administrative operations, challenges, and recommendations.

Logistics and Coordination

Oversee travel arrangements, vehicle scheduling, and inter-subsidiary logistics coordination.

Ensure effective communication and coordination across subsidiaries for seamless administrative operations.