Location:
Abuja, Abuja
Contract Type:
Full Time
Experience Required:
5 to 10 years
Education Level:
Bachelor
Job Description
Job Title: Administrative Manager
Company: Nespak Nigeria Limited
Location: Abuja with travel to project sites within Nigeria as needed
Reports To: Managing Director /Executive Director
Employment Type: Full-Time
About Us
We are a leading player in Nigeria's power transmission sector, dedicated to the design, construction, maintenance, and upgrade of high-voltage transmission lines and substations across the nation. We are committed to enhancing the reliability and capacity of Nigeria's electricity grid and contributing to national development.
Job Summary
We seek a highly organized, proactive, and experienced Administrative Manager to oversee and streamline all administrative functions within our company. You will ensure efficient office operations, robust procurement and logistics, effective facilities and fleet management, HR administration support, and strict adherence to Nigerian regulatory and compliance requirements. Your leadership will be crucial in creating a productive, safe, and well-supported environment for our technical and operational teams working on critical national infrastructure projects.
Key Responsibilities
1. Office Management & Administration:
• Oversee daily operations of the head office and regional offices/site offices.
• Develop, implement, and maintain efficient administrative systems, policies, and procedures.
• Manage office supplies, equipment, and vendor relationships.
• Supervise administrative staff (receptionists, office assistants, etc.), providing training and performance management.
• Ensure a clean, secure, and professional working environment.
2. Procurement & Logistics:
• Manage the end-to-end procurement process for non-technical goods and services (office supplies, furniture, IT peripherals, consumables, local subcontracts for admin services).
• Liaise with the Technical team for project-specific needs as required.
• Ensure compliance with company procurement policies and Nigerian public procurement regulations (where applicable).
• Oversee logistics for personnel, documents, and non-project critical equipment/supplies between offices and sites.
• Manage relationships with couriers, travel agencies, and local service providers.
3. Facilities & Fleet Management:
• Oversee the maintenance, security, and safety of all company facilities (offices, warehouses, and yards).
• Manage company vehicle fleet (cars, trucks), including maintenance schedules, fuel management, insurance, driver management, and logbooks.
• Coordinate office leases and utilities management.
4. Human Resources Administration Support:
• Onboarding/Off boarding processes for staff.
• Maintain confidential personnel records (hard and soft copies) in compliance with Nigerian labor law.
• Support Accounts Department with administrative aspects of payroll processing, leave management, and staff welfare programs.
• Assist in organizing staff training sessions, meetings, and company events.
5. Records Management & Compliance:
• Establish and maintain a secure and efficient document management system (physical and electronic).
• Ensure proper filing, archiving, and retrieval of administrative, financial, and legal documents.
• Ensure company compliance with administrative aspects of Nigerian corporate regulations (CAC filings), tax laws, pension (PENCOM), NSITF, ITF, BPP and other relevant statutory requirements
• Coordinate company registrations, renewals, and permits (local and state levels).
6. Budgeting & Cost Control:
• Develop and manage the annual administrative budget
• Monitor administrative expenses, identify cost-saving opportunities, and ensure spending aligns with the budget.
• Process invoices and expense reports related to administration.
7. Communication & Coordination:
• Act as a central point of contact for internal administrative queries and external vendors.
• Facilitate smooth communication flow between departments (Operations, Engineering, Finance, HR, Projects).
• Manage company communication systems (phones, internal networks).
8. Health, Safety & Environment (HSE) Support:
• Ensuring office safety compliance (fire drills, first aid kits)
• Administer aspects of staff HSE training records and medicals.
• Manage administrative aspects of site facilities
Qualifications & Experience
• Education: Bachelor's Degree in Business Administration, Management, Public Administration, or a related field. Master's degree is a plus.
• Experience: Minimum of 7 years of progressive administrative management experience, with at least 3 years in a senior role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and administrative software (ERP systems knowledge e.g., SAP, Oracle is a plus).
• Strong understanding of Nigerian labor laws, tax regulations, and pension reforms (PENCOM), NSITF, ITF, and corporate compliance (CAC).
• Proven experience in procurement, logistics, facilities, and fleet management.
• Excellent financial literacy and budgeting skills
• Solid understanding of document management systems.
Soft Skills:
• Exceptional organizational, planning, and time management skills.
• Strong leadership and people management abilities
• Excellent communication (written and verbal), interpersonal, and negotiation skills.
• High level of integrity, discretion, and professionalism
• Proactive problem-solver with a strong ability to multitask and prioritize effectively in a fast-paced environment.
• Meticulous attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Experience managing administrative functions for remote project sites.
Working Conditions
• Primarily office-based at the Head Office.
• May require occasional travel to project sites potentially involving visits to field locations.
• Standard working hours, with occasional need for overtime to meet deadlines.
Remuneration
Competitive and commensurate with experience as applicable in the industry.
Company: Nespak Nigeria Limited
Location: Abuja with travel to project sites within Nigeria as needed
Reports To: Managing Director /Executive Director
Employment Type: Full-Time
About Us
We are a leading player in Nigeria's power transmission sector, dedicated to the design, construction, maintenance, and upgrade of high-voltage transmission lines and substations across the nation. We are committed to enhancing the reliability and capacity of Nigeria's electricity grid and contributing to national development.
Job Summary
We seek a highly organized, proactive, and experienced Administrative Manager to oversee and streamline all administrative functions within our company. You will ensure efficient office operations, robust procurement and logistics, effective facilities and fleet management, HR administration support, and strict adherence to Nigerian regulatory and compliance requirements. Your leadership will be crucial in creating a productive, safe, and well-supported environment for our technical and operational teams working on critical national infrastructure projects.
Key Responsibilities
1. Office Management & Administration:
• Oversee daily operations of the head office and regional offices/site offices.
• Develop, implement, and maintain efficient administrative systems, policies, and procedures.
• Manage office supplies, equipment, and vendor relationships.
• Supervise administrative staff (receptionists, office assistants, etc.), providing training and performance management.
• Ensure a clean, secure, and professional working environment.
2. Procurement & Logistics:
• Manage the end-to-end procurement process for non-technical goods and services (office supplies, furniture, IT peripherals, consumables, local subcontracts for admin services).
• Liaise with the Technical team for project-specific needs as required.
• Ensure compliance with company procurement policies and Nigerian public procurement regulations (where applicable).
• Oversee logistics for personnel, documents, and non-project critical equipment/supplies between offices and sites.
• Manage relationships with couriers, travel agencies, and local service providers.
3. Facilities & Fleet Management:
• Oversee the maintenance, security, and safety of all company facilities (offices, warehouses, and yards).
• Manage company vehicle fleet (cars, trucks), including maintenance schedules, fuel management, insurance, driver management, and logbooks.
• Coordinate office leases and utilities management.
4. Human Resources Administration Support:
• Onboarding/Off boarding processes for staff.
• Maintain confidential personnel records (hard and soft copies) in compliance with Nigerian labor law.
• Support Accounts Department with administrative aspects of payroll processing, leave management, and staff welfare programs.
• Assist in organizing staff training sessions, meetings, and company events.
5. Records Management & Compliance:
• Establish and maintain a secure and efficient document management system (physical and electronic).
• Ensure proper filing, archiving, and retrieval of administrative, financial, and legal documents.
• Ensure company compliance with administrative aspects of Nigerian corporate regulations (CAC filings), tax laws, pension (PENCOM), NSITF, ITF, BPP and other relevant statutory requirements
• Coordinate company registrations, renewals, and permits (local and state levels).
6. Budgeting & Cost Control:
• Develop and manage the annual administrative budget
• Monitor administrative expenses, identify cost-saving opportunities, and ensure spending aligns with the budget.
• Process invoices and expense reports related to administration.
7. Communication & Coordination:
• Act as a central point of contact for internal administrative queries and external vendors.
• Facilitate smooth communication flow between departments (Operations, Engineering, Finance, HR, Projects).
• Manage company communication systems (phones, internal networks).
8. Health, Safety & Environment (HSE) Support:
• Ensuring office safety compliance (fire drills, first aid kits)
• Administer aspects of staff HSE training records and medicals.
• Manage administrative aspects of site facilities
Qualifications & Experience
• Education: Bachelor's Degree in Business Administration, Management, Public Administration, or a related field. Master's degree is a plus.
• Experience: Minimum of 7 years of progressive administrative management experience, with at least 3 years in a senior role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and administrative software (ERP systems knowledge e.g., SAP, Oracle is a plus).
• Strong understanding of Nigerian labor laws, tax regulations, and pension reforms (PENCOM), NSITF, ITF, and corporate compliance (CAC).
• Proven experience in procurement, logistics, facilities, and fleet management.
• Excellent financial literacy and budgeting skills
• Solid understanding of document management systems.
Soft Skills:
• Exceptional organizational, planning, and time management skills.
• Strong leadership and people management abilities
• Excellent communication (written and verbal), interpersonal, and negotiation skills.
• High level of integrity, discretion, and professionalism
• Proactive problem-solver with a strong ability to multitask and prioritize effectively in a fast-paced environment.
• Meticulous attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Experience managing administrative functions for remote project sites.
Working Conditions
• Primarily office-based at the Head Office.
• May require occasional travel to project sites potentially involving visits to field locations.
• Standard working hours, with occasional need for overtime to meet deadlines.
Remuneration
Competitive and commensurate with experience as applicable in the industry.
Number of vacancies:
1
Company Description
We are an electrical & Civil Engineering Company. We work mostly in transmission lines, substations and solar power
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