Location:
Abuja, Abuja
Contract Type:
Full Time
Experience Required:
5 to 10 years
Education Level:
Bachelor
Job Description
Job Title: Confidential Secretary
Location: Abuja
Reports To: Managing Director/Senior Executives
Employment Type: Full-Time
About the Role
We seek a highly discreet, proactive, and exceptionally organized Female Confidential Secretary to provide dedicated executive support in a sensitive environment. This role demands absolute confidentiality, impeccable judgment, and the ability to manage high-stakes information with professionalism. You will be the trusted right hand to senior leadership, ensuring seamless operations while safeguarding critical data.
Key Responsibilities
1. Confidential Administration:
- Manage highly sensitive documents (board reports, legal contracts, financial records, HR files).
- Prepare, proofread, and distribute confidential correspondence with precision.
- Maintain secure physical/electronic filing systems; enforce strict access controls.
2. Executive Support:
- Coordinate complex calendars, meetings, and travel arrangements (local/international).
- Screen calls, emails, and visitors; prioritize urgent matters with discretion.
- Take confidential minutes during executive meetings; track action items.
3. Compliance & Security:
- Ensure compliance with Nigeria’s Data Protection Act (NDPA) and company privacy policies.
- Handle sensitive HR records, payroll data, and legal documents ethically.
- Implement document retention/destruction protocols.
4. Communication Management:
- Act as a liaison between executives, staff, and external stakeholders (clients, regulators, and partners).
- Draft responses on behalf of executives with tact and clarity.
5. Project Coordination:
- Assist in confidential projects, research, and reports.
- Track deadlines, budgets, and deliverables for high-priority initiatives.
6. Office Efficiency:
- Manage office supplies, vendor contracts, and expense reporting.
- Troubleshoot IT/administrative issues swiftly.
Qualifications & Experience
Essential:
- Education: HND/Bachelor’s degree in Secretarial Studies, Business Administration, or related field.
- Experience: Minimum 5 years as a Secretary, Executive Assistant, or Personal Assistant in a confidential setting.
- Skills:
- Ultra-High Discretion: Proven ability to handle classified information.
- Tech Proficiency: Advanced MS Office (Word, Excel, PowerPoint, Outlook); document encryption tools.
- Communication: Flawless written/verbal English; impeccable phone etiquette.
- Organization: Expert multitasker; thrives under pressure.
- Traits: Trustworthy, detail-obsessed, emotionally intelligent, and unflappable.
Desirable:
- Certification in Records Management, Data Privacy (NDPA), or Project Management.
- Experience in legal, finance, power, or government sectors.
- Knowledge of Nigerian corporate compliance (CAC, PENCOM, NSITF, ITF, BPP, FIRS).
Working Conditions:
- Environment: Fast-paced, high-trust setting requiring strict confidentiality.
- Schedule: Standard business hours; occasional overtime during critical periods.
Remuneration:
- Competitive salary
Location: Abuja
Reports To: Managing Director/Senior Executives
Employment Type: Full-Time
About the Role
We seek a highly discreet, proactive, and exceptionally organized Female Confidential Secretary to provide dedicated executive support in a sensitive environment. This role demands absolute confidentiality, impeccable judgment, and the ability to manage high-stakes information with professionalism. You will be the trusted right hand to senior leadership, ensuring seamless operations while safeguarding critical data.
Key Responsibilities
1. Confidential Administration:
- Manage highly sensitive documents (board reports, legal contracts, financial records, HR files).
- Prepare, proofread, and distribute confidential correspondence with precision.
- Maintain secure physical/electronic filing systems; enforce strict access controls.
2. Executive Support:
- Coordinate complex calendars, meetings, and travel arrangements (local/international).
- Screen calls, emails, and visitors; prioritize urgent matters with discretion.
- Take confidential minutes during executive meetings; track action items.
3. Compliance & Security:
- Ensure compliance with Nigeria’s Data Protection Act (NDPA) and company privacy policies.
- Handle sensitive HR records, payroll data, and legal documents ethically.
- Implement document retention/destruction protocols.
4. Communication Management:
- Act as a liaison between executives, staff, and external stakeholders (clients, regulators, and partners).
- Draft responses on behalf of executives with tact and clarity.
5. Project Coordination:
- Assist in confidential projects, research, and reports.
- Track deadlines, budgets, and deliverables for high-priority initiatives.
6. Office Efficiency:
- Manage office supplies, vendor contracts, and expense reporting.
- Troubleshoot IT/administrative issues swiftly.
Qualifications & Experience
Essential:
- Education: HND/Bachelor’s degree in Secretarial Studies, Business Administration, or related field.
- Experience: Minimum 5 years as a Secretary, Executive Assistant, or Personal Assistant in a confidential setting.
- Skills:
- Ultra-High Discretion: Proven ability to handle classified information.
- Tech Proficiency: Advanced MS Office (Word, Excel, PowerPoint, Outlook); document encryption tools.
- Communication: Flawless written/verbal English; impeccable phone etiquette.
- Organization: Expert multitasker; thrives under pressure.
- Traits: Trustworthy, detail-obsessed, emotionally intelligent, and unflappable.
Desirable:
- Certification in Records Management, Data Privacy (NDPA), or Project Management.
- Experience in legal, finance, power, or government sectors.
- Knowledge of Nigerian corporate compliance (CAC, PENCOM, NSITF, ITF, BPP, FIRS).
Working Conditions:
- Environment: Fast-paced, high-trust setting requiring strict confidentiality.
- Schedule: Standard business hours; occasional overtime during critical periods.
Remuneration:
- Competitive salary
Number of vacancies:
1
Company Description
We are an electrical & Civil Engineering Company. We work mostly in transmission lines, substations and solar power
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