Petty Cash Administrator

Job Title: Petty Cash Administrator
Location: Ibadan, Oyo state
Position Summary:
The Petty Cash Administrator is responsible for managing the petty cash fund, ensuring all transactions are accurately recorded, and maintaining appropriate cash levels. This role is critical in supporting the daily operational expenses within the logistics firm, ensuring compliance with financial policies and procedures.
Key Responsibilities:
1. Petty Cash Management:
o Maintain and manage the petty cash fund, ensuring sufficient cash is available for daily operational needs.
o Process petty cash requests, ensuring all expenses are authorized and supported by valid receipts.
o Replenish petty cash fund as needed, following company procedures.
2. Record Keeping:
o Accurately record all petty cash transactions in the accounting system.
o Maintain detailed records of all disbursements and receipts.
o Prepare periodic petty cash reconciliation reports for review by the Finance Manager.
3. Compliance and Control:
o Ensure compliance with the company’s petty cash policies and procedures.
o Conduct regular audits of petty cash to prevent and detect any discrepancies.
o Implement and monitor internal controls to safeguard the petty cash fund.
4. Reporting:
o Prepare and submit monthly petty cash reports to the Line Manager
o Assist in preparing financial reports and documentation for audits.
5. Support and Coordination:
o Coordinate with various departments to facilitate petty cash transactions.
o Provide support and guidance to staff regarding petty cash procedures.
o Assist the Finance Department with other tasks as needed.
Qualifications:
• HND or Bachelor Degree in Accounting, Business administration etc.
• Minimum of 2 years of experience in a similar role, preferably within a logistics or similar industry.
• Strong knowledge of basic accounting principles and practices.
• Proficiency in using accounting software and Microsoft Office Suite, especially Excel.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with integrity.
Working Conditions:
• Office environment with standard working hours.
• Occasional need to handle cash physically and conduct manual reconciliations.