Secretary

We are hiring a professional, organized, and proactive Secretary to support the administrative and clerical needs of our team. This role requires attention to detail, time management, and the ability to handle multiple priorities in a high-growth technology environment. You will be the first point of contact for many internal and external interactions, and must be comfortable managing sensitive information and coordinating with technical and non-technical staff.
Key Responsibilities
Administrative Support
Maintain schedules, calendars, and appointment bookings for executives or managers

Organize and prepare documents, reports, presentations, and spreadsheets

Manage email correspondence, phone calls, and office messaging

Prepare meeting agendas, take detailed minutes, and follow up on action points

Office Management
Maintain office supplies and coordinate with vendors

Ensure smooth daily operations of the office environment

Organize filing systems (physical and digital) for easy document retrieval

Coordinate logistics for travel, accommodation, and events

Record-Keeping & Compliance
Manage company records, including employee files, vendor contracts, and operational documents

Assist with compliance documentation and routine filings

Keep company data organized and up to date using digital tools (e.g., Google Workspace, Microsoft 365)

Communication & Coordination
Interface with clients, partners, vendors, and regulatory bodies in a professional manner

Relay information between departments and ensure follow-up

Schedule and confirm internal and external meetings

Draft formal letters, memos, and responses as directed

Support to Tech Teams
Track and document timelines, delivery dates, and action items

Support onboarding logistics for new hires (documents, equipment, orientation)

Update dashboards or project trackers based on input from the engineering and product teams