Administration and logistics officer

Job Summary
Assist the Company in fulfilling our mission by providing effective planning, organizing, co-ordination, and
implementation of administrative support function

Responsibilities
1. Participate in the review of ADMIN documents/forms
2. Custody and security of Head Office keys
3. Proper personnel document filing
4. Monthly purchase of Admin. consumables
5. Monitoring of telephone crediting.
6. Management of Fuel allocation for all Head Office Vehicles & Generators
7. Management of Head Office Pool Vehicles
8. Management of the Admin office float (petty items are being paid out from the office float
9. Management of Total cards (the monthly payment and crediting of total cards,
report and replacement of cards)
10. Flights and Hotel bookings as the needs arises
11. Monitoring stock and inventory supplies (office supplies such as stationeries, MCI forms, brochures , bottled and dispenser water, car accessories, envelopes and all office supplies are monitored for restock purposes)
12. Co-ordination of Head Office Drivers
13. Co-ordination of daily Janitorial activities of Cleaners & Security operatives
14. Co-ordination of the Front Desk function
15. Co-ordination of the Facilities Management function

Qualifications
1. BSC/HND in Management or Social Science or any related discipline from a reputable University/Polytechnic
2. Minimum 2nd Class Lower
3. Relevant professional qualification(s)

Experience
1. Minimum of Three (3) years cumulative cognate experience in a HR/Office administration role
2. Considerable knowledge of MARPOL, waste Management or shipping and port operations
3. Highly numerate, with good turnaround time on tasks, ability to deliver with minimal supervision

Technical competencies:
- Good command of Excel
- Computer appreciation
- MARPOL structure, policies and procedures
- MARPOL Operations/services
- Basic – Intermediate HR / Administrative / Accounting experience
- Ability to handle documents confidentially
- Stores management
- Facilities Management
- Fleet Management
- Front desk Management
- Ability to manage janitorial functions

Behavioural:
- Excellent interpersonal skills
- Excellent oral and writing skills
- Attention to details
- Accuracy and attention to detail
- Negotiation skills
- Problem solving
- Time management and organisation skills
- Reasoning and Analytical Skills

Physical & Other Requirements
1. Any other official duties that may be assigned from time-to-time
2. Resourcefulness & Resilience