Executive Assistant (EA)

Purpose
This position is responsible for providing confidential administrative support to the publisher and managing the front office.

Key Roles and Responsibilities

• Handling official correspondence on behalf of the publisher
• Booking, scheduling and managing all appointments and meetings on behalf of the publisher
• Booking and managing all the publisher’s travel arrangements
• Project management on behalf of the publisher
• Managing the front office.
• Handling of all telephone enquiries.
• Managing the small bookshop in the reception area and lodgement of sales proceeds in the bank.
• Prompt payment of utility bills.
• Supervising the cleaners during housekeeping.
• Any other duty assigned.

Required Skills and Competencies
• Excellent communication skills
• Good inter-personal and organizational skills
• Confidentiality
• Organizational and multitasking skills
• Writing and report writing skills
• Advanced Computer Literacy

Experience and Qualifications
• OND/HND/Undergraduate degree in related field or equivalent
• At least 2 years experience in an administrative position
• Excellent written and verbal communication skills
• Good documentation and filing skills
• Must be able to work well under deadline pressure, handling multiple jobs and responsibilities simultaneously
• Strong negotiation and bargaining skills