Organizational Structuring, Systems Strengthening & Policy Develo

Title: Organizational Structuring, Systems Strengthening & Policy Development Consultant
Duration: 3 Months (with possible extension)
Reporting To: Founder and Chief Executive Officer (CEO)
Working Relationship: Close coordination with HR/Operations Lead
Start Date: TBD

Background

Welcome2Africa International (W2A) is an emerging investment and trade facilitation platform focused on catalyzing private capital into strategic sectors across Africa. With operational roots in Nigeria and sector of focus in Agribusiness, Maritime, Renewable Energy, and Solid Minerals, W2A aims to unlock value across value chains, drive industrialization, and build market access for investors and off-takers.

We have facilitated partnerships with key stakeholders including AGRA (focused on catalyzing investments/finance into agribusiness across priority states), UNDP (for women-led MSMEs and large-scale investments into states), and are engaged in exporting activities between Nigeria and the world, whilst also receiving growing interest from foreign companies to establish a local processing factory. W2A is also building out its expansion entities:

       W2A Capital (Investment Structuring & Fund Management)
       W2A Trade (Export & Trade Facilitation)
       W2A Impact Foundation (Development-Focused Programs, micro funding etc)

Our Dual Vision:

       To scale our impact from Nigeria to Africa, through jobs, investment, and trade
    To build a globally recognized brand outside of Africa, particularly among processors, manufacturers, foreign off-takers, diaspora and institutional partners—through strategic positioning and partnerships

Vision 2030: By the year 2030, we will establish a globally recognized group of companies that drive mutually beneficial investments, trade, and industrial innovation across Africa's critical sectors, fostering sustainable economic growth, and a prosperous future.

To realize this vision, we must fix the internal challenges currently holding us back: lack of structure, weak systems, inconsistent performance, and misaligned people and roles. This Tor outlines the need for a consultant who can help us become a high performing, globally aligned organization.

Objectives of the Assignment
The consultant will:

    Restructure W2A’s internal coordination, systems, and reporting frameworks
     Build and document systems and processes for all recurring and strategic activities
      Review all staff positions, aligning strengths with business needs; update job briefs and KPIs accordingly
      Introduce compliance, performance measurement, and enforcement mechanisms
      Integrate client-facing projects (e.g. AGRA, UNDP, exports) into operations
      Position W2A’s internal engine to support the growth of W2A Capital, W2A Trade, and W2A Impact Foundation

      Strengthen the organization’s internal culture, accountability, and leadership at all levels
Departments Covered
       Finance and Strategy
     HR, Admin and Operations
       Research and Policy
     Investment and Trade Facilitation (ITF) — including Investment and Trade Promotion (ITP) Unit
   Growth (Branding, Marketing, Communications, Legal, Government Relations, Business Development)
Scope of Work Organizational and Capacity Diagnosis

     Map all team roles, assess workloads, identify gaps and inefficiencies
  Review coordination challenges and analyze bottlenecks
   Recommend structural changes to align with strategic priorities and business plan
      Staff Review and Realignment

     Conduct a role-by-role assessment of current employees
    Develop or update job briefs; propose new or redefined roles
   Define individual KPIs aligned with departmental and organizational goals
       Systems and Processes Development
     Define workflows and create Standard Operating Procedures (SOPs) for every key organizational activity

     Areas include financial approvals, research publishing, event and project planning, investor engagement, exports, reporting, HR actions, etc.
     Propose tools and systems for automation (Zoho, etc.)
       Policy Design and Enforcement
     Draft or revise core operational and HR policies
     Develop a compliance and enforcement system linked to SOPs
     Deliver a Policy Manual and Staff Handbook
       Coordination, Time Management & Reporting
     Introduce a weekly/monthly reporting and planning cadence
     Implement time-tracking tools and dashboards for department heads and leadership
     Provide tools to reduce duplication and perception of overload
       Client Work Integration
     Create internal mechanisms to manage deliverables from AGRA, UNDP, and export assignments
     Build templates, trackers, and project management tools aligned with client expectations
       Leadership and Culture Building
    Define a leadership competency model
     Conduct internal training sessions and coaching for team leads and key personnel
     Embed a culture of performance, responsibility, and excellence
        Strategic & Ad-Hoc Execution System
     Develop a flexible internal system to handle urgent tasks and emerging projects from CEO/COO
     Recommend delegation protocols and escalation processes.

Profile of Consultant
The ideal candidate/firm should demonstrate:
 Proven experience in organizational restructuring, HR systems, and operational scaling
       Track record of designing and enforcing policies, SOPs, and compliance frameworks
       Experience working with trade, export, investment, or international development projects
       Familiarity with performance measurement, KPIs, and team leadership development
        Strong capacity to align internal operations with client and stakeholder deliverables
Application Process
Interested consultants should submit:

   A short technical proposal (max 4 pages) detailing their methodology, proposed approach, and timeline
     CV or company profile with relevant experience
      Examples of similar work or references

How to apply
To apply for this position, please follow these steps:
1. Ensure you're based in Abuja and available for a physical interview.
2. Review the full job description and requirements via the link below.
3. Complete the application form and submit it through the same link.
Note: Shortlisted candidates will be invited for a physical interview, and may be required to complete an
assessment as part of the selection process.